YOWO7 Projects

Projects, tasks and time: plan, deliver, review

From the project group down to a single time entry: board and list, subtasks and checklists, descriptions several people write at once, time tracking with a weekly report. All in the same workspace as your contacts, files and automations.

What YOWO7 Projects does

Four building blocks that matter day to day — and no separate project tool anymore.

Groups, projects, boards

Bundle projects into groups, give every project its own status columns, and work as a board or as a list.

Tasks with depth

Multiple owners, priority, dates, estimate, tags, subtasks, checklists, attachments and comments — on every task.

Track time and review it

Log time right on the task, then read the weekly and monthly view with actuals against your capacity.

Live with the team

Moved tasks appear for everyone instantly, and you write the description together — with colored cursors.

From the group down to the task number

Instead of one flat project list you get a clear structure: groups hold projects, every project has its own status columns, and every task carries a unique number like LNCH-142.

  • Groups bundle related projects — nested in the sidebar
  • Every project with its own key, icon and color; pin the important ones to the top
  • Unique task numbers you can quote and link to
  • Custom statuses per project, sorted into open, active and done
  • Transfer tasks between projects — including all subtasks

Private groups

In private groups only listed members see the projects — and only they can be assigned tasks there.

Board, list, filters — the way your team thinks

The same project as a Kanban board or as a table. Drag tasks between columns, group the board by assignee, priority or tag, and filter so the link to the view can simply be passed on.

  • Kanban with drag & drop for column and order
  • Swimlanes: board grouped by assignee, priority or tag
  • List with columns for status, assignees, due date, priority, estimate, tracked time and checklist progress
  • Filter by text, status, assignees, tags and priority — the filter lives in the link
  • Select several tasks and change them together, with undo right after
  • Show or hide subtasks on the board

Edit right in the row

Change title, due date, assignees and priority straight in the list — without opening the task.

The task as a workspace

Open a task and everything is there: fields, description, subtasks, checklists, files, comments and the full history. The team writes the description at the same time, and every revision is kept.

  • Multiple assignees, start and due date, five priority levels, estimate and tags
  • Rich-text description — edited simultaneously, with colored cursors of the others
  • Version history of the description with comparison and restore
  • Subtasks and as many checklists as you need for the fine steps
  • Attach files directly; every attachment is scanned for malware
  • Comments plus history: who changed status, dates or assignment and when

Notifications that matter

On assignment, status and priority changes or a new comment the people involved hear about it — in the app and in the email summary.

My tasks across every project

One list for everything assigned to you — no matter which project or group it sits in. Group by project or status, sort by due date or priority, and hide what is done.

  • All assigned tasks from every project you can access in one view
  • Filter by project, group, status and priority, with done tasks on request
  • Sort by due date, priority, title, project or creation date
  • Group by status, project or group — combined as well
  • On the home page, widgets show your projects and what is due next

Track time where the work happens

Time belongs on the task, not in a second tool. Enter duration, date and a note, then see in the weekly or monthly view how the hours spread out — measured against the capacity you set.

  • Time entries right on the task, with date and note
  • Estimate and tracked time sit side by side
  • Weekly and monthly view with totals per day, task and project
  • Set capacity per weekday and see the difference to actuals
  • Filter by project or look at a team member's report
  • Log time for colleagues when you have to

Reporting without exports

Daily, task and project totals are calculated for you — nothing to copy into a spreadsheet.

Steps that happen on their own

Projects plug into the automations of the workspace. A status change can assign a reviewer, a new contact can fill an onboarding project with tasks, a comment can create a follow-up.

  • Triggers: task created, updated, moved or archived, new comment, CRM link
  • Actions: create, update, assign, move or archive a task
  • Post a comment and link or unlink CRM records
  • Conditions on title, status, priority, assignees, due date and tags
  • The same functions are available through the public interface

Flow · Review handover

When

Task moves to Review

Then

Assign a reviewer

Then

Post a comment with review points

Everything in detail

The feature set of YOWO7 Projects to scan through — so you can see whether your workflow fits.

Structure & organization

  • Groups with description, icon and their own order
  • Private groups with their own member list and roles
  • Projects with key, icon, color and description
  • Move projects between groups and reorder them
  • Pin projects and arrange the pins yourself
  • Custom statuses per project in the categories open, active, done

Tasks & fields

  • Multiple assignees per task
  • Start and due date
  • Five priority levels from none to urgent
  • Estimate in hours and minutes
  • Create, rename and assign tags per project
  • Unique task number per project, such as LNCH-142
  • Archive tasks instead of deleting them

Views & bulk actions

  • Kanban board with drag & drop for column and order
  • List view with status groups and editing in the row
  • Swimlanes by assignee, priority or tag
  • Filter by text, status, assignees, tags and priority
  • Filter state lives in the link and can be shared
  • Multi-select for status, assignment, tags and archiving — with undo
  • Show or hide subtasks on the board
  • “My tasks” overview across every project

Description & collaboration

  • Rich-text description with headings, lists and links
  • Write at the same time, with colored cursors and presence
  • Version history of the description with comparison
  • Restore an earlier revision
  • Comments on the task
  • History of every change to status, fields and assignments
  • Board changes appear instantly for everyone in the project

Fine steps & files

  • Subtasks with their own status and order
  • Several checklists per task with progress
  • Reorder checklists and their items freely
  • Attach files to the task
  • Every attachment is scanned for malware
  • Embed files from within the description

Time tracking & reporting

  • Time entries with duration, date and note
  • Set the daily total of a task directly
  • Log time for team members
  • Weekly and monthly report with daily totals
  • Set capacity per weekday
  • Difference between capacity and tracked time per day
  • Filter the report by project

Connected to the workspace

  • Link projects to CRM records
  • See linked projects and their open tasks on the contact or company
  • Attachments live in the same file storage as everything else
  • Home widgets for projects and upcoming tasks
  • Notifications on assignment, status, priority and comments

Automation & interfaces

  • Triggers for tasks, comments and CRM links
  • Actions for tasks, comments and CRM links
  • Conditions on task fields
  • The full project surface through the public interface
  • Access for AI assistants with the same permissions
  • Changes land in the workspace log

Permissions & mobile

  • Read for viewers, editing from member upwards
  • Private groups stay invisible to non-members
  • Assignment in private groups only to group members
  • Mobile app with groups, board, list and task detail
  • Create, move, comment on and tick off tasks on the go

Missing something for your workflow? Ask us — we will tell you openly whether and how it works.

And this is one module

Projects is one part of YOWO7

The same workspace holds CRM, Inbox, Forms, Files and more. One login, one set of data, no handovers between tools.

Core apps

More apps

Have a look at what else belongs to it — or start with Projects right away.

FAQs about Projects

Yes, any time and per project. The board suits stage-based work, the list suits tabular work with columns for due date, priority, estimate and tracked time. Both show the same tasks.

Every task has multiple assignees, a start and due date, priority, estimate and tags. On top of that come a rich-text description, subtasks, several checklists, file attachments, comments and a history of every change.

You enter time on the task: duration, date and an optional note. There is no running stopwatch. Instead you can log time afterwards, set the daily total directly, and record entries for team members too.

No. Planning happens through status columns, priorities, start and due dates and the estimate. If your workflow strictly needs Gantt charts or hard dependencies, we will tell you openly before you migrate.

Templates and recurrence are not available today. You can transfer tasks including their subtasks into another project, and have an automation create recurring work for you.

Yes. Moved tasks and changed fields appear instantly for everyone in the project. You work on the description at the same time — including colored cursors and presence of the others.

Groups bundle related projects, and you pin the important ones to the sidebar. “My tasks” shows everything assigned to you across projects, sorted by due date or priority.

Yes, through private groups. Only listed members see those projects, and tasks can only be assigned to those members.

Projects is meant for members of the workspace; guest access is not available. For working with the outside you use Forms, the support widget or email from the Inbox.

Yes. Groups, projects, tasks, comments, checklists, time entries and links are reachable through the public interface — with the same permissions as in the app, for AI assistants as well.

Set up your first board in minutes.

Create a group, define statuses, hand out tasks — with your real projects instead of sample data.

Get started

Projects belongs to the workspace — no extra tool needed.